Company Systems - Workflow Mapping

Company Systems Workflow Mapping

Table Of Contents

Sr. No.

Contents

Page

No.

Introduction

Acknowledgement

Abstract

Keywords

Presently Available System

Need of such System

Detailed Problem System

Hardware and Software Requirement

System Design

9.1 ER Diagram

9.2 Use Case Diagram

9.3 Class Diagram

9.4 Activity Diagram

9.5 Data Flow Diagram

9.6 Flow Diagram

9.7 Sequence Diagram

10.

Application Preview

11.

Salient Features

12.

Future Prospect

13.

References

Company Systems - Workflow Mapping

1.Introduction

In this world of growing technologies everything has been computerized. Most

of the daily routine tasks needs to be automated to increase the proficiency in

the work. With large number of demands and working opportunities the data

size has been increased. Thus, there is a need of a system which can handle the

data efficiently. This project simplifies the task to maintain each and every

working group of the organization. It stores the data efficiently and makes sure

that it is used effectively.

The Company Management System has been developed to override the

problems prevailing in the practicing manual system. This software is supported

to eliminate and, in some cases, reduce the hardships faced by the organization.

Moreover, this system is designed for the particular need of the organization to

carry out operations in a smooth and efficient manner.

The application is reduced as much as possible to avoid errors while entering

the data. It also provides error while entering invalid data. No formal knowledge

is needed for the user to use this system. Thus, by this all it proves its user

friendly.

The Company Management System will have certain roles that will perform the

Top-Level Management tasks, certain roles for performing Mid-Level

Management tasks and Employee role which enhance the integrity of the

company. The tasks are assigned and completed in a agile manner.

Company Systems - Workflow Mapping

2. Acknowledgement

We take this opportunity in expressing the fact that this project report is the

result of incredible amount of encouragement, co-operation and moral support

that we have received from our beloved teachers, mentors and colleagues.

We are privileged to present the project report on “Company Systems

Workflow Mapping” and to express our deep regards towards those who have

offered their valuable time and guidance in our hour of need because when any

work is to be completed successfully it should be supported and guided by

knowledgeable mentors.

“No one achieves success does so without acknowledging the help of others.

The wise and confident acknowledge this help with gratitude.”

~Alfred North Whitehead

Company Systems - Workflow Mapping

3. Abstract

There are in numerous of activities which needs to be performed for the smooth

flow of the company. Handling these tasks manually would take lot of time and

will affect the outcome adversely. “Time is Money”, which brings our

Company System into picture. This project helps to reduce the manual tasks,

and computerizes the various assets that will boost the company’s progress.

“Company Management is like juggling three balls: time, cost and quality.

Company management is like a troupe of circus performers standing in a circle,

each juggling three balls and swapping balls from time to time.”

~ G. Reiss

The Project will allow admin to add new employees, managing their work,

adding new client projects, assigning work to employees, marking employee

attendance, managing Project files & reports, salary management, invoice and

receipt generation, etc. which makes the whole organization managed

effectively by using a single application.

Every organization, whether big or small, have multiple assets which need to be

managed properly in order to achieve maximum profits, therefore we designed

exclusive Company Management System that adapt to all the managerial and

daily routine requirements. This is designed to assist in strategic planning and

will help you ensure that your organization is able to achieve its goals. This

system ultimately allows you to better manage resources.

Company Systems - Workflow Mapping

4. Keywords

Employee Management System, Training Programs, Hiring System, Evaluation

Platform, Employee Assessment System, Project Management System, Client

Management System, Finance Structure, Invoice generation, Report generation,

Attendance System, Salary System, Responsive Pages, Database Management.

Company Systems - Workflow Mapping

5. Presently Available System

A Company not only needs automation but also to maintain the workflow and

make reliable updates to maintain the stage as planned. Having a distinctive

software helps to boost the enterprise tasks resulting into the growth of the firm.

The identification of the needs and implementation of the current and future

demands are essential for any organization.

The current system includes bunch of manual tasks which eventually slows

down the time period of the firm. Having an automation system will help to do

the frequent tasks with much swifter and robustness.

Some of the renowned Company System software are Zoho One, Scoro,

StudioCloud, Odoo, BaseCamp, NetSuit, Clarizen, etc. and their common

features are:

1. User-Friendly Interface.

2. Mobile Accessibility.

3. Structured Task Planning.

4. Task Scheduling.

5. Task Tracking.

6. Task Communication.

7. Integrated Time Tracking.

8. Collaborative Features.

Company Systems - Workflow Mapping

6. Need of Such System

A good change is the one that happens gradually - the business and employees

also need some time to adjust to the newly implemented system. The manual

system will reduce the efficiency in the communication which can create

complication in the updates of the projects. As a result, a responsible firm needs

management system to track the activities and improvise them to maximize the

profits and to stand against stiff competition in the market.

Benefits of Company System

1. Enhanced management - Well-organised and systematised business

processes.

2. Increased employee engagement - Each member of staff is actively

involved in the decision-making processes thanks to an excellent

information flow.

3. Collaboration - Cross-functional teams working along to achieve

specific company goals.

4. Simplicity - Things are operating smoothly, easily and efficiently; the

system is user-friendly, which makes navigating between different

screens seamless and effortless for anyone with access rights.

5. Costs - An all-in-one business management solution will save you

money that you would otherwise have to pay for each individual piece

of software providing various services.

6. Accessibility – Allows you to access the parts of the system that you

need regardless of time or place and, at the same time, prevents those

with no access rights from entering; it simply matches access to

responsibilities and ensures that the information stays secure.

7. Avoiding errors – With business management software, you only

introduce the information once and the system will take care of the

rest; this automation leaves no room for any error whatsoever.

Company Systems - Workflow Mapping

7. Detailed Problem Statement

Whether a large or small organization, it has to manage multiple tasks at the

same time. Manually doing all those tasks lacks in efficiency and also takes a

lot of time. Managing all the paper work is also a challenging task, so now a

days there is a demand of having all the task managed from a single compact

workspace that will make an organization easy to coordinate between different

departments.

To create a better environment and workspace for each client as well as the

employee is vitally important to run the routine cycle of the firm.

Company system offers all the features required by a firm to perform the

ongoing tasks and create a convalescent domain. The main aim of the Company

System is to keep healthy workplace.

Company Systems - Workflow Mapping

8. Hardware and Software Requirements

Hardware Requirements

Processor : Intel i5 5th Generation

Cores : 4

Processor Speed : 3.0 GHz

RAM : 4 Gigabytes

SSD : 1024 Megabytes

Speed : 1.10 GHz

Clock Speed : 2.4 GHz

Graphics : Intel Iris XE

Software Requirements

Operating System : Windows 11 / Linux

Application : Xampp, Apache Server

Tools and utilities : PHP Server, Git Bash

IDE : VSCode / NVIM / Vi / Sublime

Front End : HTML, CSS, JS

Framework : Bootstrap

JavaScript Libraries : jQuery UI, jQuery Migrate,

Data-Tables.

Company Systems - Workflow Mapping

9. System Design

9.1 ER Diagram

Company Systems - Workflow Mapping

9.2 Use Case Diagram

9.2.1 Employee

Company Systems - Workflow Mapping

9.2.1 H.O.D. and H.R.

Company Systems - Workflow Mapping

9.3 Class Diagram

Company Systems - Workflow Mapping

9.4 Activity Diagram

Company Systems - Workflow Mapping

9.5 Data Flow Diagram

9.5.1 DFD Level 0

Company Systems - Workflow Mapping

9.5.2 DFD Level 1

Company Systems - Workflow Mapping

9.5.3 DFD Level 2

Company Systems - Workflow Mapping

9.6 Flow Diagram

Company Systems - Workflow Mapping

9.7 Sequence Diagram

Company Systems - Workflow Mapping

10. Application Preview

Fig 1: Login Screen

Company Systems - Workflow Mapping

Fig 2: Admin Dashboard

Company Systems - Workflow Mapping

Fig 3: MCQ Dashboard

Fig 4: MCQ Dashboard – Candidate

Company Systems - Workflow Mapping

Fig 5: MCQ – Fill up form

Fig 6: MCQ – Instructions

Company Systems - Workflow Mapping

Fig 7: MCQ Examination Form

Fig 8: MCQ Submission

Company Systems - Workflow Mapping

Fig 9: MCQ View Result Form

Fig 10: MCQ Results Page

Company Systems - Workflow Mapping

Fig 11: MCQ Result Stats

Fig 12: MCQ Graphical Representation of User Stats

Company Systems - Workflow Mapping

Fig 13: Malicious Activity Tracker

Fig 14: Attendance Form

Company Systems - Workflow Mapping

Fig 15: Finance Dashboard

Fig 16: Finance- Transaction Entry

Company Systems - Workflow Mapping

Fig 17: Finance Receipt

Fig 18: Salary Dashboard

Company Systems - Workflow Mapping

Fig 19: Salary Statistics

Fig 20: Salary Receipt

Company Systems - Workflow Mapping

Fig 21: Client Dashboard

Fig 22: Add Client Section

Company Systems - Workflow Mapping

Fig 23: Browse Client

Fig 24: Browse Client by ID, Name, Email ID.

Company Systems - Workflow Mapping

Fig 25: Client Payment

Fig 26: Assign Client Project to Employee

Company Systems - Workflow Mapping

Fig 27: Project Status

Fig 28: Update Project Status

Company Systems - Workflow Mapping

Fig 29: Check Employee Project Section

Fig 30: Add Employee Form

Company Systems - Workflow Mapping

Fig 31: View Employee

Fig 32: Search Employee By ID, Name, Email ID

Company Systems - Workflow Mapping

Fig 33: Employee Status

Fig 34: Notification Bar

Company Systems - Workflow Mapping

Fig 35: Employee Dashboard

Company Systems - Workflow Mapping

Fig 36: Edit Employee Data

Fig 37: Settings Page

Company Systems - Workflow Mapping

Fig 38: Change Password Form

Fig 39: Finance Status – Employee

Company Systems - Workflow Mapping

Fig 40: Employee Salary Receipt

Fig 41: Project Dashboard

Company Systems - Workflow Mapping

11. Salient Features

1. Effective Management:

A high-quality software which manages each aspect of the company in a

single workspace. It helps the High-Level Management to assign and keep

track of the activities which are performed by the employees. Additionally,

the application provides the feature to manage all kinds of reports likes

Invoice, Receipts, Project Details, etc. into a single workspace. This makes

them easy to manage and store.

2. Work evaluation:

The application provides the feature to assign the project task to multiple

employees and keep track of their work. Their work can be evaluated and

train the employees in order to improvise the project quality.

3. Leadership:

One of the keys to a successful working and development Organization,

and possibly the most important, is leadership buy-in from the top down.

Having leadership support helps to drive the importance of a program,

assist with accountability and establish appropriate expectations. Leaders are

provided with a better view towards the whole working order and helps to

provide a better communication medium between different departments.

4.Accessibility:

Allows you to access the parts of the system that you need regardless of

time or place and, at the same time, prevents those with no access rights from

entering; it simply matches access to responsibilities and ensures that the

information stays secure.

Company Systems - Workflow Mapping

5. Avoiding errors:

With business management software, you only introduce the information

once and the system will take care of the rest; this automation leaves no room

for any error whatsoever.

6. Collaboration:

Whether on-premise or remote, this application brings the team together

with active collaboration features. We can also connect with different

departments quickly. The Project reports are stored effective which provides a

vital learning resource for freshers.

7. Security:

The Company System works in a secured environment. The security is

maintained by encrypting the password, specifying roles in hierarchical manner.

The user input is sanitized which would not lead to any issues. The queries are

programmed using prepared statement to pass exact data needed to avoid any

kind of vulnerability in the software.

Company Systems - Workflow Mapping

12. Future Prospect

Organizations have used management systems for a long time to help them

create value and reach their objectives by actively managing risks and

continually improving their performance. Such systems help companies manage

a range of issues to do with quality, occupational health and safety, and the

environment, as well as social and ethical concerns. But for management

systems to continue to be a driving force for change, they must adapt.

In the Digital Transformation use of big data will become a key basis of

competition and growth for individual firms. Organizations will leverage data-

driven strategies to innovate, compete and capture value from deep, real-time

information. However, there is also the issue of rising security and privacy

threats. As analytics and social media reach every aspect of an organization,

safeguarding data will continue to be a major concern for individuals and

organizations.

The key feature of Company System is to manage and process the data in an

effective manner which results the outcome to be the best.

The Software is built with the use of Open-Source languages and utilities such

as PHP, JS, jQuery, which have the potential to adapt themselves with the

changing technologies. Flexibility, Scalability, Robustness are some of the key

features of Company Management System.

Company Systems - Workflow Mapping

13. References

https://archdesk.com/blog/benefits-of-a-business-management-system/

https://www.proofhub.com/articles/best-business-management-software

https://www.getanp.com/blog/59/top-12-features-for-work-management-

software-that-matter-most.php

https://www.scoro.com/blog/best-business-management-software/

https://managementhelp.org/training/

https://www.ej4.com/blog/guide-to-creating-employee-training-and

development-program

https://www.qualitymag.com/articles/94207-the-future-of-management-systems